Help! My all-inclusive hotel charged me for two extra nights

The Miraval Berkshires, an all-inclusive resort in Lenox, Mass., overcharges Dalia Hamzeh by $2,500. Now, it is refusing to answer her emails. How can she get her money back?

I booked a weekend trip to the Miraval Berkshires, an all-inclusive resort in Lenox, Mass., in early September last year. It was my best friend's birthday, and my sister would initially join us. She could not make it, so I notified the hotel within the time allowed to modify my reservation without penalty.

It would only be two nights with two people rather than three nights and three people. Since Miraval is all-inclusive, the property is charged per person per night.

The hotel charged me for three people. I noticed the extra charges when I checked out, and a representative first told me I would be refunded. A few days later, another hotel representative told me I would not be refunded.

After trying to have this resolved for over a month and requesting a detailed breakdown of costs per night so I could understand where the discrepancy was, their billing department offered to refund $290, which is about one-tenth of the overcharges.

The Miraval team offered such a poor resolution, and even then, the mere $290 wasn't refunded or processed. Now, they have stopped responding to my emails. The whole process has been exhausting, and I feel stuck like there is nothing else I can do. Can you help me get the $2,500 in overcharges refunded?

Dalia Hamzeh, Braintree, Mass.

As you requested, Miraval should have charged you two nights for two people. If it overcharged you, it should have quickly refunded the charges instead of stringing you along and then giving you the silent treatment.

Before I do anything further, let me compliment you on your choice of resort. The Berkshires are a beautiful part of the country (especially now), and the Miraval has a terrific reputation. This is a very rare complaint for the hotel.

You did the right thing by calling the resort to cancel your sister's stay and sending a follow-up email. That creates a necessary paper trail, allowing you to then, if necessary, prove you requested a cancellation. You also requested within the cancellation window.

It appears Miraval never confirmed the cancellation in writing. That should have set off all kinds of alarms for you because it means the hotel is still expecting three guests -- and plans to charge you for three.

How can you extract a response from a hotel like the Miraval Berkshires? You could have looked up the general manager's name and sent him an email. Hotel GMs do not want unhappy guests, particularly before they arrive. The manager would have forwarded the message to someone in reservations, who would have then ensured you had a written confirmation.

Another opportunity to fix this would have happened at check-in. In a follow-up conversation, you mentioned asking about the rate when you checked in because it reflected three people. A representative assured you it would be fixed. But I probably wouldn't have left the hotel lobby without a written confirmation that reflected the correct price.

Finally, after multiple failures to get this corrected, you could have appealed to someone at Miraval's corporate owner, Hyatt. I publish the names, numbers, and email addresses of the Hyatt customer service executives on my consumer advocacy site, Elliott.org.

I contacted Miraval on your behalf.

A representative responded that the hotel would not comment on guest billing inquiries or personal experiences "in any way."

"What I can share with you is that they take guest and consumer feedback seriously and investigate any asserted matters like this with detailed backup, following up directly with the party themselves," the representative said.

And they did. The general manager of the Miraval called you and explained what had happened. He says the original rate had been "miscommunicated" to you and that you did pay the correct rate. To make up for the misunderstanding, he offered you either a refund or an opportunity to return to the property for two nights at no charge. You've decided to return.

Christopher Elliott founded Elliott Advocacy, a nonprofit organization that helps consumers solve their problems. Email him at [email protected] or get help by contacting him on his site.

© 2024 Christopher Elliott